The IT challenges financial advisory firms face
Client trust depends on protecting account data and stopping fraudulent money movement requests. Regulators, custodians and larger clients expect documented security controls, and they ask about them in detailed questionnaires.
Security and compliance
We put in place and document the controls that regulators and custodians expect: multi-factor authentication, device encryption, access reviews, email protection, monitoring and tested backups. We keep the records current so your compliance officer can answer due diligence questionnaires accurately.
Software we work with
We keep the systems behind your CRM, portfolio management and planning software, custodian portals and secure client file sharing running, along with Microsoft 365 and accounting tools. Vendors support their own applications, and we coordinate with them when needed. Common examples include CRM and planning platforms such as Redtail, Wealthbox, Salesforce, eMoney and MoneyGuidePro, along with portfolio tools like Orion and Black Diamond and custodian portals.
How we help
- Email compromise protection for money movement requests.
- Call-back rules for any change to client payment instructions.
- Secure client file sharing.
- MFA and device encryption on every laptop and phone that touches client data.
- Documentation for due diligence questionnaires.
If data is exposed
Advisory firms face state breach laws and, for SEC-registered firms, the updated Regulation S-P rules on telling clients about a breach. Encryption, multi-factor authentication and good logging make a breach less likely and much easier to scope. Our guide to data breach notification laws explains the deadlines and who to notify.
Getting a quote
Every quote is written for your environment after a short call about your users, devices and the systems you rely on. Agreements are longer-term rather than month to month, which gives us time to document your systems and close security gaps properly. Request a quote.